You do the hair. We’ll do the
hi, just confirming…
Your salon’s own website and online booking, with WhatsApp reminders — set up for you.
Clients book from their phone, day or night. Everybody gets a reminder the day before. You run the day from your own phone.
R1,000 a month · month to month, no contract · we set it all up
- Hair salons
- Braids & natural hair
- Barbers
How it works
We set it up
You send us your services, prices and the people who work with you. We build the site, load your client list and put every booking already in your diary into Kapsel. You do not touch a computer.
Clients book from their phone
They pick a service, a stylist and a time on your own website. It only ever offers times you are actually free, so there is nothing to double-check.
Everybody gets a reminder
The client the day before, you when a booking comes in, and each stylist for their own column. No-shows drop because nobody forgets.
Your side: the whole day on your phone
This is what you open in the morning. Every stylist side by side, every booking where it belongs — the ones clients made online and the ones you took over the counter.
- Add a walk-in in a few taps. Kapsel only offers times that are actually free.
- Move a booking to another time or another stylist, and the client is told for you.
- Block out lunch, a training afternoon or a day off, and online booking works around it.
- Mark a booking done or a no-show. Tapped the wrong one? Undo it.
- See a client’s history and your notes before they sit down.
What you get
Your own website
Your name, your services, your prices, your team and your photos. On your own address, found on Google, and fast on a phone.
Booking by stylist
Clients choose who they want, or let Kapsel pick whoever is free. It only offers times that are really open, with your clean-up time between clients.
WhatsApp reminders
The day before, every time. With SMS and email as a fallback, so nobody is missed.
The dashboard on your phone
Your whole day in one screen. Add a walk-in in a few taps, move a booking, block out an afternoon.
No-show tracking
Kapsel counts them. After the number you choose, that client can no longer book online — but you can still book them yourself.
Your client list and notes
Everyone who has booked, with their visits, what they spent, and your own private notes: colour formula, allergies, how they like it.
Prices that fit how you work
A senior stylist can charge more than a junior. Long hair can cost more and take longer. Clients see the right price before they book.
Your team, each on their own phone
Every stylist signs in to their own column and their own clients, and gets a message when a booking lands. You see everything.
Bring your clients with you
We load your existing client list and every booking already in your diary, so day one in Kapsel looks like any other day.
Why it pays for itself
Two missed colours at R650 is R1,300.
Kapsel is R1,000 a month.
Most no-shows are not rude, they are forgotten. A reminder the day before, with a one-tap way to cancel, turns a no-show into a gap you have time to fill.
Without Kapsel
- Bookings in a diary book, on WhatsApp and in your head.
- Messaging every client the day before to confirm.
- Clients asking “what’s free on Saturday?” at 10pm.
- Finding out about a no-show when the chair is already empty.
- New clients who cannot find you online, or cannot book when they do.
With Kapsel
- One diary for the whole team, on every phone.
- Reminders go out by themselves.
- Clients see the real free times and book without asking you.
- No-shows counted, and repeat no-shows stopped from booking online.
- Your own website that Google finds, with a Book button on it.
Why not just use a booking app?
Your name, not a marketplace
Clients book on your own website. Not in an app that shows them the salon down the road on the same screen.
One flat price
R1,000 a month, however busy you are. No commission on new clients, no fee per booking, no extra for reminders.
Set up for you
With a website builder or a booking app, you do the work. We load your services, prices, team, clients and every booking already in your diary.
Your clients stay yours
We never market to your clients or sell their details, and you can take your list with you any time.
Try it yourself
The demo salon is a real Kapsel salon. Take the tour a new client and an owner would:
Book like a client
Open the demo salon, pick a service and a stylist, and book a time. It takes under a minute.
Get the message
You get the confirmation your client would get, with the link to change or cancel.
Open the owner’s side
Sign in to the demo dashboard and find your booking in the day’s diary. Move it, mark it done, add a walk-in.
Its bookings are cleared every night, so do whatever you like to it.
What it costs
R1,000a month
Per salon. Month to month, no contract. Cancel any month.
- Your website and online booking
- The dashboard, for you and your team
- WhatsApp, SMS and email reminders to your clients
- Setup: we load your services, prices, team and client list
- Every booking already in your diary, entered for you
- Support by WhatsApp
Pay by card or by EFT — whichever suits you. We invoice you every month for your own books.
30-day money-back guarantee
If Kapsel is not working for you in the first month, tell us and we refund it. We would rather do that than have you stuck with something you do not use.
Google Business Profile tidy-up
An optional once-off job: we claim and verify your Google listing, fix your hours and phone number, add your photos, and point the Website and Book buttons at your Kapsel page. Most clients find salons on Google Maps, so this is usually the fastest new-client win. Ask us for the price.
Who is behind Kapsel
Kapsel is made by Rooikat Systems, a South African software company. It started in Roodepoort, where we looked up 39 hair salons and barbers on Google Maps: 28 had no website at all, and 26 could not be booked online. Kapsel is what we built for them.
When you WhatsApp us, you talk to the people who built it — not a call centre, and not a ticket number.
— Eugene du Toit, Rooikat Systems
Our promises about your clients
- We never sell or share your clients’ information. Not to anyone, ever.
- We only message your clients on your behalf — confirmations, reminders and changes to their bookings. Nothing else unless you ask and they agree.
- Your client list and booking history are yours. Ask and we send them to you, including after you cancel.
- If one of your clients asks to be removed, we remove them.
- If you cancel, we keep your data for 30 days in case you come back, then delete it.
The full detail is in our terms and privacy policy.
Questions
What is Kapsel?
Kapsel: a hairstyle for your diary.Kapsel is online booking for hair salons. Your salon gets its own website where clients see your services, prices and team, and book a time that is actually free — day or night. Everybody gets a WhatsApp reminder the day before, and you run the whole day from your phone. We set it all up for you.
Do I need a computer?
No. Everything works on your phone — your diary, your clients, your prices. We do the setup, so you never have to sit in front of a computer to get started.
What if I already have a domain?
We use it. It stays registered in your name, so it is always yours. If you do not have one, we give you a free address like yoursalon.kapsel.co.za.
What happens to my current bookings?
We put them in for you during setup — from your diary book, your phone or your WhatsApp. Nothing gets lost and no client has to be told anything has changed.
Can I pay by EFT?
Yes. We invoice you every month with our bank details and a reference, and mark it paid when it arrives. Card is less work for both of us, but EFT is fine.
What if I cancel?
Everything keeps working until the end of the month you have paid for. We send you your client list and booking history, keep your data for 30 days in case you come back, then delete it. Your own domain stays yours.
What happens after you contact us
We WhatsApp you
Within one working day, to answer your questions. No obligation.
You send us your salon
Your price list, your team and their hours, and your client list if you have one. A photo of your price board is fine.
We build it, you check it
We set up your website, your services and every booking already in your diary. You look it over on your phone and tell us what to change.
You go live
We do a test booking with you, put your booking link on your WhatsApp and Instagram, and switch it on. Your first month is charged on the day you go live.
Get Kapsel
Tell us about your salon and we will WhatsApp you within one working day. No obligation and no sales call unless you want one.